What is ESI Registration — Employee State Insurance?
The Employees' State Insurance (ESI) Scheme is a social security and health insurance scheme for Indian workers, governed by the ESI Act 1948. It is mandatory for establishments with 10 or more employees (20 in some states) earning wages up to ₹21,000 per month.
SPOTON handles the complete ESI compliance process — registration of the establishment, generation of ESIC numbers for employees, monthly contribution payments (employer: 3.25%, employee: 0.75%), and periodic returns filing on the ESIC portal.
Key Benefits
Medical BenefitsEmployees and dependants get comprehensive medical care at ESIC hospitals and dispensaries.
Employer ProtectionRegistered employers are protected from civil suits by employees for work-related injuries.
Shared ContributionEmployer contributes 3.25% and employee 0.75% of wages — affordable for business.
Maternity BenefitsFemale employees get 26 weeks paid maternity leave under ESI.
Eligibility & Requirements
Establishments with 10+ employees (earning ≤₹21,000/month) in most states
Factories with 10+ workers using power, or 20+ without power
Employer's PAN and business registration documents
List of all employees with wages, date of joining and Aadhaar
Bank account details of the establishment
Step-by-Step Process
1
Employer Registration
Register the establishment on the ESIC portal and obtain Employer Code Number.
2
Employee Registration
Register each covered employee — generate IP (Insured Person) number and ESIC card.
3
Monthly Contributions
Deduct employee's contribution (0.75%) and add employer's share (3.25%); deposit by 15th of next month.
4
Half-Yearly Returns
File ESI returns for April–September (by 11 November) and October–March (by 11 May).
5
Ongoing Compliance
Add/remove employees as workforce changes; update wages during revisions.
Documents Required
Certificate of Registration / Partnership Deed / GST certificate
PAN of the establishment
Bank account details
List of employees with names, Aadhaar, DOB, wages and designation
Address proof of the establishment
Need help gathering documents? Our team will send you a personalised checklist and guide you through document preparation — just WhatsApp or call us.
Frequently Asked Questions
All employees earning up to ₹21,000 per month (₹25,000 for persons with disabilities) must be covered under ESI. Employees above this limit are exempt.
Non-compliance with the ESI Act can attract penalties under Section 85 — imprisonment up to 2 years or fine up to ₹5,000, or both, depending on the nature of default.
No. ESI coverage is mandatory for all eligible employees once the establishment is covered. Neither the employer nor employee can opt out.
Medical treatment for self and family, sickness benefit (70% wages), maternity benefit, disability benefit, dependent benefit, and funeral expenses up to ₹15,000.
